Time to step in to the present
There are days when you realize you are working in an environment that is the equivalent of one that switched from horse and buggy to the automobile a few years prior and is still trying to feed the car oats. There are some that see others putting a liquid in the autos tank so they boil the oats, strain the liquid, and put that in the tank. They have problems seeing why things do not run right.
Changing your environment from printing on paper to electronic information dissemination requires process change and formulating the information for easing the transfer into various presentation layers. Easily save into a PDF for distributing to those users that want to print and for information where layout is actually important to the information. Equally important is saving for Web presentation in valid (X)HTML. The (X)HTML is extremely valuable as it is a the a great means for users to consume the information on a wide variety of devices and provides the user the ability to reuse the information as the need and see fit.
When preparing information one must consider the the media used for presenting the message. It would also be wise to provide a great benefit to the user by considering information reuse. Preparing information for print, but not providing the data behind charts, alternate text for images, and other items that are required for accessibility (Section 508 compliance).